Managed print services (MPS) work in the background to make the production of paper documents in an office go off without a hitch. These services are the ones that keep the printing system running without disruptions. Ideally, you don’t even notice them doing their job, and that’s how you know things are going smoothly. But let’s give them the attention they deserve and take a closer look.
The Purpose of Managed Print Services
The managed print services market is on a significant upswing, expected to reach $45.67 billion by 2024 and grow at a compound annual growth rate (CAGR) of 8.52%. It’s expected to hit $66.12 billion by 2029. But why might that be? Think about all the benefits that you can reap by outsourcing printing services to a managed print service provider.
Cutting Costs, Not Corners
No one likes throwing money out the window, and you are certainly not an exception. Money is one big way in which managed print services can help. The service providers act as financial detectives that discover hidden costs of printing you might miss out on otherwise. If you have ever wondered about how much unnecessary extra copies are actually costing, MPS providers can give an answer.
They dig into details and find out where the bulk of your expenses are going. Then, they can find and suggest ways to save money you might not even have known you were spending. Consequently, you will be spending less and spending smart, and the savings can instead be redirected to areas more deserving of extra resources.
Work Smarter, Not Harder
Many office workers are all too familiar with situations where their work gets delayed or disrupted due to a printer that suddenly starts acting up. This is when managed print services step in to keep printer interruptions to a minimum, if not completely avoided.
They catch problems as early as possible, sometimes before the device visibly shows them, so the office team doesn’t need to stop what they’re doing. There will be fewer paper jams and less of a need to find someone who knows how to replace the toner. Instead, the team gets to stay in their workflow and focus on the task that matters while a professional service handles the rest.
Eco-Friendly Printing
It’s no secret that printing contributes to paper waste, which contributes to deforestation, a rather vicious cycle. It’s the reason many companies and offices are embracing more digital-first ways of handling documents. However, this is not always an option, and printing isn’t going away anytime soon. Still, that doesn’t mean printing needs can’t be eco-friendly.
Managed print services encourage greener printing. They help you cut down on waste by using less paper, optimizing how and when you print, making the most out of materials like ink, and employing eco-friendly printer models. An MPS finds the sweet spot where an office can reduce its environmental impact while still printing as much as necessary. Being eco-friendly is also generally good for business and cultivates a company image that customers appreciate, so embracing it in printing makes perfect sense.
The Services Behind MPS
Now that you know why you might want to outsource printing to a managed print service, take a closer look at how they operate and what makes them great.
Finding the Perfect Fit
Every office is a challenge in its own right. It’s the job of managed print services to find the proper printing setup that will match your workflow and budget while neither overdoing it nor underestimating it. The secret is in the service’s customized strategies. Before making an offer, MPS experts will analyze an office’s current setup and then trim away the fluff while adding what’s missing. They will find suitable types of printers and copiers, with adequate size and capacity, that will still be gentle on your company’s finances.
Maintenance and Monitoring
After a managed print service provider creates a suitable printing setup for your office, they will still be around to keep it in working order. The MPS experts are on the lookout constantly, even outside typical office hours, so they can step in and fix printer problems before you know there is a problem.
Since they act preemptively, the office won’t need to worry about downtime and disruptions; instead, all team members can be confident they’ll finish their work on time. This isn’t something team members themselves can accomplish on their own to such a degree and may even be outside the purview of a typical in-house IT department.
Insights and Reports
As an office manager, there might be times when you feel in the dark about how much printing truly happens in your office. If this situation seems at all familiar, it reveals another potential benefit of managed print services. They shed light on all aspects of printing with detailed insights and reports, giving you a clear and concise picture of your team’s printing habits. These insights, in turn, help you make smarter decisions about where to cut back or add on – streamlining the work and saving precious resources.
MPS and the Cloud
As managed print services grow and change, a big move has taken shape towards using cloud tech and introducing positive changes in how things are done. This shift is opening up new paths for individuals in charge of buying, acquiring, and managing services to get the most value for money with a managed print service. Thanks to the flexibility that the cloud brings to the table, there are more opportunities than ever to make MPS work smarter and harder.
Why Enlist an MSP Like Elite Imaging Systems
Managed print services are simple, comprehensive, and beneficial for all businesses, big or small. They enable you to work smarter and save money and the environment, which makes them a worthwhile investment.
If you’re in Troy, Detroit, or Flint and are tired of wrestling with printers and want to see what managed print services can do for you directly, give Elite Imaging Systems a shout. We’re here to work closely with you to make your print woes a thing of the past. Check out our services or drop a line on the contact page.
