Having a copier on the premises of your business has many advantages. They provide time and cost savings over using a third-party copy service. Newer-generation copy machines are not the same as the copiers from the past, as these provide great versatility of functions over just copying documents. Here are the most vital benefits of having a copy machine onsite for your business.
Copiers Are Convenient
Modern-day color copiers are extremely useful in a business setting. They have evolved with technological advancements and are convenient multifunctional tools. Copiers find their use equally in smaller and bigger businesses, providing a quick and efficient way for producing multiple copies of documents.
They’re very easy to use, and anyone can run them with a few presses of buttons. They do most of the work automatically and don’t require extra technical expertise. Put in the number of copies you need, press the button, and voila. If you need additional adjustments, modern copiers allow you to set the size of the document, configure color settings, and more.
Having a copier in your office allows you to copy documents at any time. You will be spared from paying for external copy services by printing high-quality documents right at your office.
Today’s copiers often have great security features. Processing your documents through a third-party copy service could expose sensitive information. You can avoid this risk by having a copier in the office. Modern copiers often have encryption systems and password protection for an extra layer of security. This way, your documents and copies will remain safe and will be seen only by those authorized.
Copiers Boost Productivity
Having a copier in your business setting increases productivity. Having a copy machine at your fingertip will enhance the workflow and help avoid delays in managing office documents. Modern copiers are much faster than older ones and can print from 15 to 100 pages per minute, depending on the model. High-end copiers can produce even more copies, which is significant if you need a large batch of documents produced quickly.
In-house copiers help your business run smoothly. They allow for multitasking since modern copy machines can scan, send, copy, and print color documents in one unit. These features significantly improve a business’s overall productivity, saving considerable resources. Having a copier in the office allows employees to do more work in less time.
You’ll Have Fewer Expenses
Having a copier in your office instead of relying on an external service is faster and cheaper. A multifunction copier lowers overall costs by avoiding having to buy or lease individual business machines to do individual tasks since it combines all these machines in one. Modern copiers are energy efficient and are designed to cut costs on energy bills.
Introducing a copier to your office is an environmentally smart decision. Modern copiers allow you to easily print on both sides of the page. This option enables the copier to use less paper.
There are additional ways to use a copier with eco-friendly practices in mind.
- Use the power-save mode
- Use the grayscale printing mode to save on ink
- Using toner-reducing settings when printing documents for internal use
With an onsite copy machine, you’ll save money you would otherwise spend on an outside copy service. Investing in an in-house copier lessens the overall expenses of document management since it helps you manage, track, and store digital copies of documents. Most copiers also have a built-in scanner, allowing you to save or email digital prints of your documents. Digital copiers combine a scanner and a color printer, enhancing the copy’s quality.
The price range of modern copiers depends on their functionalities. They’re a long-term investment, so you’ll want to opt for a well-rounded machine with all the features necessary for your business. The more useful options a copier has, the more money you will save using it instead of outsourcing that work or buying multiple machines.
They Allow for Flexibility
Think of all the times you rushed to create a document copy. Wouldn’t it be great if you could quickly make a whole batch of copies in your office instead of running to a copy center?
Multifunction copiers are the way to go for modern businesses. Modern copiers allow for emailing, faxing, or transferring documents while scanning, greatly enhancing efficiency. They can handle many tasks simultaneously, allowing employees to do their jobs without supervising the machines.
Many of today’s copiers are wireless and allow you to connect multiple devices. You can operate copiers from a desktop computer or a mobile device, sending commands from your office chair or beach chair. Employees can access work production easier because they can design and print from anywhere.
In-house copiers can handle large loads in a small space. This capability makes them convenient for office use, thus increasing work output. A copier allows you to manage all printing and copying activities in one network.
Introduce a Copier to Your Business Today
Technology is constantly evolving, and office solutions progress. Having a copier in the office is a small but beneficial step toward growing your business.
A multifunctional copy machine that allows easier document management leads to an enhanced workflow. You’ll never have to go back and forth between individual copy machines which, in a large company, could be on different floors or even in different buildings. Your employees, and your bottom line, will thank you.
Contact Elite Imaging Systems today, and let us show you the benefits of a quality copier for your business in Troy, Detroit, or Flint.